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By Dianne Rudolph

Topics: Payroll


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Payroll compliance is probably a concern in your business these days. It’s on the minds of most HR managers and business owners, especially as the government rolls out new tax acts. As the taxation framework changes at both the federal and state level, you’ll have to stay on your toes.

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Nonetheless, compliance can be a complex task to manage. First, you need to stay apprised of all the latest goings-on and all of the changes. Next, you may sometimes feel like you need a translator to understand how changes or new legislation affect your payroll.

If you’ve ever felt this way, you’re not alone! In fact, most HR staff, business owners, and managers have questions about payroll compliance from time to time. The biggest question, however, is where can you turn when these questions crop up?


The first stop on your list might be the Internal Revenue Service itself. As the federal agency responsible for administering the tax regime and collecting tax remittances, they usually have a good understanding of what a business owner like you needs to do when it comes to maintaining payroll compliance.

The IRS usually posts updates about new legislation and effective changes. They also offer free guides on many subjects, which could walk you through some of your more basic questions and concerns.

The IRS can be confusing and trying to dig up the information you need can be an involved process. You probably won’t have much luck getting someone on the phone either. If your payroll compliance question extends beyond the basics, the IRS probably won’t be much help to you. They’re also not very helpful when it comes to dealing with state tax regimes, so you’ll need to look elsewhere.

A Business Association

You may be lucky enough to work in an industry with a national, state, or even local business association. Whether it’s a city association of small business owners or a nationwide consortium of manufacturers and producers, a business association can be an invaluable resource for those with payroll compliance question.

The association may have a “FAQ” section on its website or other literature for members. These resources may cover some of the more basic questions you have, and they’ll deal with both state and federal tax regimes.

For the more complex payroll compliance questions, the association may be able to connect you to legal counsel for some solid advice. Most associations maintain connections with their own lawyers. They may be able to recommend a tax specialist or another local practice.

Keep in mind payroll compliance does have a legal dimension. Non-compliance can carry with it hefty fines and penalties, so if you have questions, seeking legal advice isn’t a bad idea.

A Payroll Provider

Who else has the expertise and know-how to advise you on even the most complex payroll compliance questions? What about the people who deal with payroll on a day-to-day basis?

Payroll providers are wonderful resources for your business, not just because they can help you administer payroll more efficiently. They’re also excellent knowledge bases for all things payroll! Since they’re working with many different clients in different states, of different sizes, and in different industries, they are always one step ahead.

Payroll providers are probably more uptodate on the latest goings-on in the tax world than even your own HR staff. They need to be in order to effectively administer payroll for their clients. If you have questions, a payroll provider is in an excellent position to help answer them.

By making use of these resources, you can answer even the most complex payroll compliance questions. If you need help, don’t be afraid to ask.


Dianne Rudolph

Dianne is the Vice President of Sales and Marketing at Paymedia, LLC. She has a demonstrated history of working in the management consulting industry. Skilled in crisis management, business planning, customer acquisition, and coaching, she is a strong sales professional with 25 years of experience in the payroll industry. Through Paymedia, she offers clients results through iSolved, a platform that meets their needs today and that they won’t outgrow tomorrow. With five years' experience as an entrepreneur, Dianne has also taught herself how to launch and manage a successful business from the ground up. She lives has two grown children. As an empty nester, it gives Dianne time to pay it forward in her free time. Her mission is to help and give back. Her true inner peace is found at the beach and through yoga and massage.

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