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By Dianne Rudolph

Topics: Payroll


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Payroll is a fact of life for most businesses. Even the smallest of businesses have to make sure employees are paid on time and correctly. There are also other things you’ll need to deal with, including payroll deductions and remittances, as well as benefits calculations from payroll information.

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You need a system to manage your payroll. What is payroll system management?

Payroll system management includes all aspects of looking after your payroll system. It can include the processes you use to manage payroll, the procedures you use, and even the technology and the personnel involved in processing your payroll.

Obviously, managing payroll in an effective manner is a top priority for businesses of any size, in any industry. If you want to improve the process in your small business, test out one or all of these payroll process improvement ideas.

1. Reviewing the Process Will Give You Payroll Process Improvement Ideas

The first step in improving your small business’s payroll process is to review it.

Are there steps you’re repeating? Redundancies are often unavoidable, especially if you need to double-check your work. Nonetheless, you could be repeating steps unnecessarily. You may also have unnecessary or extra steps in the process.

By reviewing your procedures, you can begin to streamline the process.

2. Get the Right Software

An important part of good payroll system management is using the right tools. The right payroll management software is a huge component in this. That’s why one of the best payroll process improvement ideas is to take a look at the software you’re using and consider upgrading.

Many small business owners still work with basic payroll management software. They might even use a paper-and-pen system or most commonly spreadsheets. If you only have a handful of employees or do payroll yourself, you might think this is the best choice for you.

Software can still assist you, even if your payroll is relatively straightforward. It can help you streamline your process, minimize mistakes, and even finish payroll sooner.

What has your payroll software done for you lately? It might be time to upgrade.

3. Ask for a Helping Hand

Another thing you can do to improve your payroll process is to ask for help. Many small business owners also conduct payroll themselves. You’re not a bookkeeper or an accountant, however, so you may encounter more than your fair share of problems.

Try outsourcing payroll to the experts to help you improve your payroll process. If you’re using software, you may even be able to work with a team of experts that know the system you’re using.

Sometimes, getting the right help is the best thing you can do to improve your payroll process.

4. Include Your Employees in the Process

The last of these easy payroll process improvement ideas is to include your employees in your payroll process. This might mean offering them a self-service portal, or it might mean surveying them and communicating to them about payroll.

Your employees can give you valuable insight into how well your current process is working. Are payments on time and correct? If not, it could be time to look at a new process or a new solution. Identifying problems is half the battle when it comes to fixing them.

These payroll process improvement ideas will help you improve your payroll system management. By improving management, you can begin to streamline your payroll activities. Saving time and money on payroll has never been easier, and your employees will thank you too.


Dianne Rudolph

Dianne is the Vice President of Sales and Marketing at Paymedia, LLC. She has a demonstrated history of working in the management consulting industry. Skilled in crisis management, business planning, customer acquisition, and coaching, she is a strong sales professional with 25 years of experience in the payroll industry. Through Paymedia, she offers clients results through iSolved, a platform that meets their needs today and that they won’t outgrow tomorrow. With five years' experience as an entrepreneur, Dianne has also taught herself how to launch and manage a successful business from the ground up. She lives has two grown children. As an empty nester, it gives Dianne time to pay it forward in her free time. Her mission is to help and give back. Her true inner peace is found at the beach and through yoga and massage.

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